For employers who deploy their employees on international business trips, this can result in an immense compiance risk. This is because while employees are working abroad, they generally remain in the German social security system – especially in the case of business trips. In order to avoid a double burden here, it is mandatory to apply for a so-called A1 certificate.
In order to reliably fulfill the compliance requirements in connection with the A1 certificate, the application process must be meaningfully integrated into the company’s structures. As a rule, the HR department is responsible for this. Nevertheless, depending on the organizational structure in the company, it may also be necessary to assign this task elsewhere. It is important here that there is a direct link between business trip processing and the application for the A1 certificate. Ideally, therefore, this task should be assigned to the unit that is responsible for the organization and execution of business trips/departures. If this task is performed decentrally by different units, it may also be advisable to outsource the A1 application to an external provider. This provider takes over all necessary process tasks and monitors compliance with all necessary requirements in connection with business trips and secondments.
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